Cash Closing

1Overview #

Licence. Cashier is a feature of Sales, bought on its own (a module of its own until October 2026 - licences that had it keep it). Without it the Cashier pages, its dashboard and its reports are not offered.

2How to use it #

1. Press Add (F3) and tap your open session — the day summary loads automatically from the receipts collected under it.
2. Count the drawer with the −/+ steppers (the Coins row takes a typed amount), enter any excess/short and the reserve kept in the drawer, then Save (F5) . The "Counted" tile must read matches before the close is accepted.
3. Unsettled bills (button on the day summary) lists the day's invoices and credit notes that have no cash receipt yet — the exact rows that block the close. From there you can open each voucher in its own tab to settle it, or mark it Cancelled (with an inline confirm) if it shouldn't count.
4. Saving releases the counter to Available . Find (F2) reviews past closings; Modify (F4) edits one; deleting a closing re-opens the session.
5. Print (Ctrl+P) prints the loaded closing slip — the day summary, drawer count and totals with the company header repeated on every page. (The desktop's custom printing profiles for the closing are not used on the web.)

3Step by step #

Closing counts the drawer against the day's recorded takings and hands the cash over.

1. Pick the open session (others' sessions only with the permission).
2. Review the day summary — receipts, pay-mode split, petty R/P — then count the drawer into the denomination rows; the total MUST equal cash-in-hand.
3. Settle any unsettled bills the page lists (it blocks the close otherwise), enter reserve/handover, and press Save (F5) . The counter returns to Available.

4Fields and totals #

• The day summary tiles are computed, not typed: bill and gift-voucher totals, gross (bills minus gift vouchers), discount, sales return, net collected, the cash / card-UPI / credit split by pay mode, sales-promotion amount, and the counter's own receipts and payouts (petty entries).
• Excess / short is the cashier's declared difference (can be negative). Reserve kept in drawer stays for the next shift.
• Total cash = cash collections + opening float. Cash in hand = (total cash − payouts) + (counter receipts + excess/short). Hand over = cash in hand − reserve.
• The denomination rows come from the currency denomination master; each note's amount is count × face value, and the Coins row takes a free amount.

5Why is the session list empty? #

• No Cash Opening is open for you — every session is already closed, or none was opened today.
• Someone else's session? Only administrators or users with the "Allowed to close cash counter belonging to others" permission see other cashiers' sessions.

6Rules and integrity #

• The denomination total must equal cash in hand — the save is refused otherwise (both here and at the server).
• Unsettled invoices or credit notes for the day block the close : every invoice of the session's tracked voucher type (and any credit note / sales return) must have a cash receipt or be cancelled first. The Unsettled bills viewer shows exactly those rows; cancelling one there needs a reason and the voucher type's status (Approve) right, and cancels the voucher itself (status Cancelled - it is kept, not deleted), so it stops blocking the close.
• One closing per opening — closing an already-closed session is refused. Saving into a closed transaction period is refused by a database trigger.
• Saving releases the counter to Available ; deleting the closing re-opens it (database triggers own both). User permissions (_PERM triggers) can refuse a save or delete.

7If something does not work #