Cash Opening

1Overview #

Licence. Cashier is a feature of Sales, bought on its own (a module of its own until October 2026 - licences that had it keep it). Without it the Cashier pages, its dashboard and its reports are not offered.

2How to use it #

1. Press Add (F3) , tap a counter tile, enter the opening cash (the quick chips add common denominations), check the tracked voucher type and press Save (F5) . Saving marks the counter Open automatically.
2. Find (F2) lists every session newest-first with its Open/Closed state. Modify (F4) edits a loaded session; Esc cancels an edit.
3. One session stays open until a Cash Closing exists for it — deleting an opening (only possible while it has no receipts) releases the counter.

3Step by step #

Opening a counter starts the cash day: float in the drawer, the voucher type it tracks, who runs it.

1. Pick an Available counter — only those are offered, and the server re-checks at save.
2. Enter the opening float and the voucher type this session tracks; pick storage/godown where asked (-1 = not applicable is required, not optional).
3. Press Save (F5) and confirm. The counter flips to Open, and billing collections start attaching to this session.

4Fields #

• Session ID is assigned by the database on save.
• Date defaults to the working date and can be changed while adding.
• Counter offers only counters whose status is Available — they come from the Cash Counter Master. The availability is re-checked at save time, so two cashiers can't open the same counter; the chosen counter is stamped Open on save.
• Opening cash is the float placed in the drawer at the start of the shift.
• Tracks voucher type names the inventory voucher type this session collects for — the Cash/Card Collection window refuses a session whose tracked type differs from the voucher being saved.
• Also usable for lists alternative voucher types the counter may serve (stored with the session for reporting).
• Cashier (user) is the login the session belongs to — the collection window only offers the signed-in user's own open sessions. Defaults to you.
• Branch (ERP edition only; otherwise your login branch) is the branch the session belongs to (your allowed branches only). Storage space is the godown the counter sells from; keep __Not Applicable__ when warehouses aren't tracked — it is required.

5Why is a pick-list empty? #

• Counter tiles : no counter has status Available — every counter is already open, or none exist. Create counters in the Cash Counter Master (Cashier menu); closing or deleting a session frees its counter.
• Voucher types come from the Voucher Manager (inventory group only).
• Storage space comes from the Warehouse (godown) master; the __Not Applicable__ row is always offered.
• Branch (ERP edition only) lists only branches allocated to your user.

6Rules and integrity #

• Counter, cashier and storage space are required (the __Not Applicable__ storage row satisfies the requirement).
• Saving into a closed transaction period is refused by a database trigger.
• Saving stamps the counter Open ; deleting the opening releases it (database triggers own both).
• An opening with cash receipts collected under it can't be deleted — close the counter instead.
• User permissions (_PERM triggers) can refuse a save or delete even when the form allows it.

7If something does not work #