1Overview #
Licence. Cashier is a feature of Sales, bought on its own (a module of its own until October 2026 - licences that had it keep it). Without it the Cashier pages, its dashboard and its reports are not offered.
2How to use it #
- Press Add (F3) , tap the open session, choose Receipt into drawer or Payout from drawer , enter the amount and what it was for, then Save (F5) .
- Find (F2) lists entries with receipt and payout columns — non-administrators see only today's entries, and branch-limited users only their branch. Cancelled entries show in red.
- Cancel Entry voids a saved entry (it drops out of the closing's sums) — a cancelled entry can't be changed again. Modify (F4) marks the entry Altered .
3Step by step #
Petty cash records money moving in and out of the drawer between bills — a courier paid, change brought in.
- Pick the open session, choose Receipt-into or Payout-from drawer, and enter the amount — narration is compulsory.
- Press Save (F5) . A payout above the drawer's available cash is refused with the figure.
- Cancel a wrong entry rather than deleting it — cancelled rows drop out of the closing but keep their audit trail.
4Fields #
- Session is the open cash-opening the entry belongs to — its closing picks the entry up.
- Date defaults to the working date; only administrators may change it (legacy rule).
- Entry type : a Receipt adds to the expected drawer cash, a Payout subtracts from it.
- Amount must be more than zero. Narration is required — an entry without a reason is refused.
- Drawer cash available shows the cash currently in the till (opening float + cash collections + petty receipts − payouts) — a payout larger than that is refused.
- Status : blank when new, Altered after a modify, Cancelled after Cancel Entry.
5Rules and integrity #
- The entry must belong to an existing cash-opening session; type, a non-zero amount and a narration are required (checked here and at the server).
- A payout can't exceed the counter's available cash at that moment — the server recomputes the drawer balance on every save, so racing entries can't overdraw the till.
- Only entries whose status is not Cancelled count into the closing's receipts/payouts.
- A Cancelled entry's status can't be changed again.
- User permissions (_PERM triggers) can refuse a save or delete even when the form allows it.
6If something does not work #
"Pick the open counter session the entry belongs to." / "Cash opening #... not found."
- Why
- Petty cash moves in and out of a counter's drawer, so it belongs to a session.
- What to do
- Open the counter first, or pick the open session.
"Payout exceeds the counter's available cash (...)."
- Why
- You cannot pay out more than is in the drawer - the figure in brackets is what is there now.
- What to do
- Pay part of it, or put money in first.
"Amount can't be zero." / "Pick Receipts or Payments."
- Why
- An entry must say how much, and which way the money went.
- What to do
- Fill both.
"Narration can't be blank - say what the money was for."
- Why
- Petty cash is only auditable if each entry says what it bought.
- What to do
- Write what it was for, not just a category.
"You can't change the status of a Cancelled item !"
- Why
- A cancelled entry is final.
- What to do
- Make a new entry instead.
"Entry not found !" / "Empty data !"
- Why
- The entry has gone, or nothing was sent.
- What to do
- Refresh the list and try again.
"Transaction period was closed. You can not make/edit/delete entries !"
- Why
- The database refused: the date is in a closed period.
- What to do
- Use a date in an open period.
This is the help InvoiceNET® ERP shows beside the Petty Cash screen. Whether you have the screen depends on the modules of your licence and the rights your administrator has given you.
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