Gift Voucher

1What is this master? #

• One record per book. Find (F2) loads one, Add (F3) creates, Modify (F4) edits, Save (F5) stores it. After a save the book stays on screen in view mode.
• Typical flow: enter the book ID and validity window, set the number range and face value, press Create Leafs , then save.

2Step by step #

Gift vouchers are pre-numbered value instruments customers redeem at billing.

1. Press Add (F3) , define the batch — value per voucher, the number range, validity.
2. Press Save (F5) : the numbers are generated as rows under the batch.
3. At billing, the cash/card collection window accepts a voucher number as payment and marks it used.

3Book fields #

• Book ID — your reference for the printed run, e.g. GV-2026-A . Required.
• Date — when the book was created; Description is a free note (the campaign, the printer, who it was issued to).
• Effective From / To — the window in which the vouchers may be redeemed. A voucher presented outside it is not valid.
• Starting No / Ending Number — the printed number range. Ending must be greater than starting; the count of leaves is shown beside them.
• Value Type — As Amount gives each voucher a fixed money value; As Percentage On Bill Amount takes it off the bill as a percentage. Value is the amount or the percentage.
• Status — Active books are usable; Inactive parks the book, Cancelled withdraws it (e.g. the run was lost or misprinted).

4Leaves (Gift Voucher Details) #

• Create Leafs fills the grid from the number range, copying the book's status, value type and value onto every leaf. It is available while adding a book; on an existing book, add or edit rows directly.
• A leaf can differ from its book — give one voucher a higher value, or mark a single voucher Cancelled because it was damaged, without touching the rest.
• Voucher numbers are unique across every book , not just within one — the save refuses a number another book already uses. Renumbering a leaf is allowed; the old number is released.
• A leaf's status is picked from Active / Inactive / Cancelled . The till writes other statuses as vouchers are issued and redeemed — such a value still displays on its row and is preserved unless you pick one of the three.
• Use the search box to jump to a number in a long book; the grid pages 50 leaves at a time.

5Rules & integrity #

• Book ID is required; Ending Number must be greater than Starting No ; Effective To cannot fall before Effective From .
• Deleting a book deletes all of its leaves with it (database cascade) — there is no per-leaf recovery, so cancel rather than delete when vouchers may already be in circulation.
• The book records the user and branch that created it; both stay as first stamped even after later edits.
• Book and leaves are saved together in one transaction — if any leaf is rejected, nothing is written.

6Why is a pick-list empty? #

• Status and Value Type are fixed lists built into the form — they are never empty. Status accepts a typed value so statuses written by the till still display.
• The leaf grid is empty until you press Create Leafs (or load a book that already has leaves).

7If something does not work #