An asset register from purchase to disposal: depreciation worked out and posted for you, transfers and write-offs, AMC and maintenance with reminders, and tagged assets you can verify by scanning.
Fixed Assets keeps a register of everything you own, from purchase to disposal. Bring in existing assets from an Excel sheet, or buy new ones on a purchase voucher that adds them to the register. InvoiceNET® works out depreciation by straight line or written down value, charged by the day, and posts it as one journal. Record who holds each asset, transfers between branches, disposals, revaluation and work in progress. AMC, warranty, insurance and maintenance come with reminders, and QR or barcode labels let you verify assets by scanning.
Why use it
- You work out depreciation in a spreadsheet every yearHere it is calculated for each asset, reviewed and posted as one journal.
- You do not know who has the company laptopsHere each asset names its custodian, and transfers keep the history.
- Your insurance or AMC lapses before anyone noticesHere renewals and maintenance due go to the alert bell and by e-mail.
- You count assets once a year with a printed listHere you print QR or barcode labels and verify a branch by scanning.
- You are unsure of the profit or loss on an asset you soldHere the disposal posts it to the books.
Key advantages
A purchase voucher adds one card per unit to the register, so buying and recording are the same step.
Depreciation is posted as a single reversible journal, so a wrong run is undone, not patched.
Inter-branch transfers post their own entry, so branch books stay in step with where assets are.
Repair bills or premiums can be shared among assets from the voucher, so each asset carries its true cost.
Optional second-person approval before a depreciation run, transfer, disposal, revaluation or reversal is posted.
A depreciation schedule by asset and category, plus an income-tax statement by block, come from the same register.
Business benefits
Books match the register
Depreciation, transfers and disposals post themselves, so the ledger and the register agree.
Nothing lapses unnoticed
Cover and maintenance reminders reach the right people before the date passes.
Assets accounted for
You know where each asset is and who holds it, and can prove it by scanning.
Faster year end
The depreciation schedule and block-wise tax statement are ready from the register.
Where it is used
Machines need servicing by running hours and carry AMC contracts.
Preventive maintenance by meter and AMC renewals are tracked, with reminders and a breakdown log.
Fixtures and computers move between stores.
Each move is recorded against the asset, and inter-branch transfers post their entry.
A new building is being built over several months.
Spending is collected as capital work in progress and capitalised into the register when ready.
What it costs, and what it saves
The price list could not be read just now; the pricing page shows today's price.
What it replaces
- Working out depreciation in a spreadsheet
- Chasing AMC and insurance renewal dates
- Counting assets against a printed list
- Posting transfer and disposal entries by hand
Work out your saving
Your own figures, 26 working days a month. An estimate, not a promise. User licences are priced separately.
What it does for you
Categories and an asset register, including assets you already had - brought in from an Excel sheet with their depreciation figures.
Buying an asset as a purchase that lands in the register.
Who holds each asset, with material and money spent booked against it - a repair bill or a premium shared out among assets from the voucher.
An asset made of parts with lives of their own: each part an asset under its parent.
Photos, invoices, warranty cards and policies kept against the asset in Document Management.
Depreciation by straight line or written down value, charged by the day, reviewed and posted as one journal - and reversible.
A depreciation schedule by asset and by category, and an income-tax statement by block.
Transfer between branches, departments and custodians, with the inter-branch entry posted and the history kept.
Disposal - sold, scrapped, lost or donated - with the profit or loss on disposal in the books.
Revaluation and impairment, with the reserve and the loss posted for you - and undone if need be.
Capital work in progress: collect what is spent on an asset being built, then capitalise it into the register.
A dashboard of cost, book value and depreciation by category and branch, cover expiring and maintenance due.
AMC, warranty and insurance with renewals, preventive maintenance by days or by meter, and a breakdown log - reminded on the alert bell and by e-mail.
Asset codes given automatically, QR and barcode labels, and physical verification by scanning.
A work-flow page that shows each step and what is waiting, with optional approval by a second person before a depreciation run, an inter-branch transfer, a disposal, a revaluation, a capitalisation or a reversal is posted.