Follow a purchase from the order to the bill, the payment and the GST match, and let the cost sheet turn landed cost into selling prices.
Purchase records what you buy: the supplier's bill, the goods it brings into stock, the GST you can claim back, returns and payments. A purchase order loads straight into the supplier's bill, so nothing is typed twice and what is still to come stays visible. Batches, expiry dates and serial numbers are captured as the goods come in. The cost sheet spreads freight and other charges over the items and shows what each one really cost. It then suggests retail and wholesale prices from that cost. Each month your bills are matched against GSTR-2B, so you know which input credit is backed by the supplier's filing.
Why use it
- You price goods on the supplier's rate and forget the freightHere the cost sheet adds each item's share of the charges and suggests selling prices.
- You cannot tell which supplier bills are missing from GSTR-2BHere your bills are matched against the downloaded 2B file.
- You find the shelf empty when a customer asksHere re-order suggestions show what to order before it runs out.
- You track batches and expiry dates on paperHere they are captured on the bill as the goods come in.
- Suppliers call to ask what a payment was forHere a payment advice lists the bills each payment settled (with Communications).
Key advantages
The purchase order's pending lines load into the bill, and what is still to come stays on the order.
Net cost is worked out per item from its basic cost plus its share of the bill's charges. Selling prices follow from a percentage on it.
GSTR-2B reconciliation reads the portal's JSON file and compares it with the bills you entered.
The transaction class on each bill decides input credit eligibility, reverse charge and the return table it lands in.
Payments are set against supplier bills one by one, so what you owe is always known bill by bill.
A purchase dashboard shows what was bought, what is owed and overdue, and orders still to come in.
Business benefits
Margins you planned
You price from landed cost, so the margin on the shelf is the one you meant.
Safer input credit
Bills missing from GSTR-2B show up in the monthly match, before they surprise you.
Fewer stock-outs
Re-order suggestions raise the next order before the shelf is empty.
Clean supplier accounts
Every payment knows which bills it settled, so disputes are answered from the record.
Where it is used
A pharmacy buys medicines that carry batch numbers and expiry dates.
Batch and expiry are captured on the bill, so stock can be traced and near-expiry stock reported.
An importer pays freight and duties on top of the supplier's price.
The cost sheet spreads the charges over the items and sets selling prices from the real cost.
A distributor wants to claim input credit only on bills its suppliers have filed.
The monthly GSTR-2B match shows which bills are on the portal and which are not.
What it costs, and what it saves
The price list could not be read just now; the pricing page shows today's price.
What it replaces
- Working out landed cost on a spreadsheet
- Ticking GSTR-2B against bills by hand
- Retyping a purchase order into the bill
- Rush orders after a stock-out
Work out your saving
Your own figures, 26 working days a month. An estimate, not a promise. User licences are priced separately.
What it does for you
Purchase orders that load straight into the supplier's bill.
Batches, expiry dates and serial numbers captured as the goods come in.
A cost sheet that spreads freight and duties into landed cost and suggests selling prices.
Supplier bills matched against GSTR-2B.
Re-order suggestions, so the next order is raised before the shelf is empty.
A purchase dashboard: what was bought, what is owed to suppliers and what is overdue, and orders still to come in.