From the chart of accounts and opening balances to receipts, payments, contra and journals, bank and bill allocations, closing periods, GST returns and the reports.
Accounts keeps your books: every account the business has, every rupee in and out of them, and the statements that come from them. Sales, purchases, payroll and the cash counter all post into the same books. Here you set up the chart of accounts and opening balances. You enter receipts, payments, contra and journals, and allocate each payment to the bills it settles. You reconcile the bank and keep cheques and post-dated vouchers in order. GST returns are prepared from the vouchers themselves, and a period is closed when the month is done. Ledgers, trial balance, profit and loss and balance sheet follow.
Why use it
- You cannot say which bills a customer's payment clearedHere every receipt and payment is allocated bill by bill.
- Someone changes last month's entries after the return is filedHere a closed period cannot be added to, changed or deleted.
- GST returns are rebuilt from exports and spreadsheetsHere GSTR-1, GSTR-3B and GSTR-9 are prepared from the vouchers.
- Bank reconciliation takes days at month-endHere you key the bank dates on the statement and it works out the bank balance.
- You do not know which branch or activity earns moneyHere cost centres, profit centres and budgets track it.
Key advantages
Sales, purchase, payroll and cashier entries post into the same books, with no export or re-entry.
Debit must equal credit on every voucher; one that does not is refused with the difference named.
Bill-by-bill allocation will not close while a balance is left, so no receipt is half allocated.
Voucher dates must fall in the financial year, and a date other than today needs a user right.
Closed periods are locked by date range and branch, for everyone including administrators.
The accounts dashboard is shown or hidden user by user.
Business benefits
A trusted trial balance
Every module posts into one set of books, so the trial balance reflects the whole business.
Returns that agree
GST returns come from the same vouchers as the books, so the two agree.
Clear receivables
Every customer and supplier balance is known bill by bill, with its age.
Locked history
Filed months stay as they were, so the figures you reported cannot drift.
Where it is used
A trader receives part payments against many open bills.
Each receipt is allocated to the bills it clears, and the rest is kept as an advance.
A services firm tracks expenses by department or project.
Cost centres take each expense, and reports show cost by centre against budget.
An accountant files GST each month and must keep the figures fixed.
Returns are prepared from the vouchers, and the period is closed once filed.
What it costs, and what it saves
For the whole licence, whatever the number of companies and users. Or USD 88.00 a year for 12 months.
What it replaces
- Matching receipts to bills by hand
- Rebuilding GST returns in spreadsheets
- Ticking bank statements against the bank book
- Correcting back-dated changes after filing
Work out your saving
Your own figures, 26 working days a month. An estimate, not a promise. User licences are priced separately.
What it does for you
Bill-by-bill allocation, so every receipt and payment knows what it settled.
Cost centres, profit centres, budgets and targets.
Cheque books, post-dated vouchers and bank accounts in step.
GST returns prepared from the vouchers themselves.
Periods closed when the month is done, so the past stays as it was.
An accounts dashboard: cash and bank, the year's result, bills by age, and who is allowed to see it decided user by user.
Credit Control, a feature bought on its own: credit limits and overdue bills checked when a voucher is saved, with an approval route for exceptions.
Optional features
Each can be added to Accounts now or later.