Decide which documents may load which, see for every order what has been delivered and billed, and create the next vouchers in one step.
Linked Transactions connects each order to the documents that fulfil it. A later document, such as a delivery note, an invoice or a purchase bill, pulls in the earlier one's pending lines. What it takes is subtracted from what is still due. You decide once which voucher types may load which, and how much may change. Manage Linked Transactions lists everything still pending on one page. From there you make the next voucher, trace what an order became and reserve stock. What will never come is short-closed, with a reason on record. Auto Set-Off creates the vouchers in bulk.
Why use it
- You cannot tell how much of an order has been delivered and billedHere every line shows what was asked, taken and still pending.
- Billing a day's deliveries one by one takes hoursHere Auto Set-Off creates the vouchers in bulk.
- Balances that will never come keep showing as pendingHere they are short-closed with a reason, and can be reopened.
- The warehouse does not know what is waitingHere a list shows what is waiting for the warehouse.
- Staff load the wrong document into a billHere only the voucher types you allow can load each other.
Key advantages
Link rules are set once per voucher type in Voucher Manager: which source each may load and how much may change.
Asked, taken and balance are kept for every line, so part deliveries are tracked without a register.
Set Off makes the next voucher straight from the pending list.
Each source can be traced to the documents it became.
Short-close reasons come from a master list, so the record of why an order closed is consistent.
Business benefits
Nothing billed twice
What a line has already given is subtracted from its balance, so it cannot be taken again.
Nothing forgotten
Pending lines stay visible until they are delivered, billed or closed.
Faster billing
Many vouchers are created in one step instead of one by one.
Answers for audit
Every closed balance carries a reason on record.
Where it is used
A distributor delivers one order in three part shipments.
Each delivery note takes what it sends, and the order shows the balance still to go.
A factory receives raw material against purchase orders in lots.
Each purchase bill loads the order's pending lines, so what is still to come is always known.
A wholesaler invoices many delivery notes each evening.
Auto Set-Off creates the invoices from the pending delivery notes in bulk.
What it costs, and what it saves
For the whole licence, whatever the number of companies and users. Or USD 44.00 a year for 12 months.
What it replaces
- Tracking part deliveries on a register
- Billing pending deliveries one by one
- Following up orders that will never ship
- Checking whether an order was already billed
Work out your saving
Your own figures, 26 working days a month. An estimate, not a promise. User licences are priced separately.
What it does for you
Set Off: make the next voucher straight from the list of what is pending.
Auto Set-Off: create the vouchers in bulk - a feature bought on its own.
Short-close with a reason when the rest will not come.
Always know what is waiting for the warehouse.
Optional features
Each can be added to Linked Transactions now or later.